PRIVACY & COOKIE POLICY
Kanto Media Systems
Last Updated: 10 August 2025
1. Introduction
Kanto Media Systems (“Kanto”, “we”, “us”, or “our”) operates managed media workflow and content management environments that support ongoing production and distribution activity.
From our base in Tokyo, Japan, we support organisations producing and distributing media content across domestic and international markets. Our environments are used continuously by production and operational teams as part of everyday business activity.
This Privacy & Cookie Policy explains how we collect, use, store, and protect personal data when:
- You visit kantomediasystems.com
- You contact us
- You engage Kanto Media Systems to operate media workflow environments
- You interact with systems we manage on behalf of clients
2. Company Details
Company Name:
Kanto Media Systems
Headquarters:
Tokyo, Japan
Privacy Contact Email:
privacy@kantomediasystems.com
3. Our Role in Data Processing
Data Controller
When processing personal data for our own purposes, including website enquiries, commercial discussions, and vendor communications.
Data Processor
When operating media workflow environments on behalf of clients. In these cases, the client remains the data controller and Kanto processes personal data strictly under contractual instruction.
4. Categories of Personal Data We Collect
Business Contact Information
- Name
- Company name
- Job title
- Business email address
- Telephone number
- Information voluntarily submitted in enquiries
Media Workflow Environment Data (Client Systems)
- User account identifiers
- Access logs
- Asset metadata
- Production schedules
- Workflow records
- Activity and audit logs
Where such data includes personal data, it is processed solely in accordance with client instructions.
Website & Technical Information
- IP address
- Browser type
- Device information
- Pages visited
- Time spent on pages
- Referral source
5. Why We Process Personal Data
- Respond to enquiries
- Operate and maintain media workflow environments
- Ensure continuity and reliability of services
- Maintain visibility across active production streams
- Monitor performance and system stability
- Maintain system security
- Comply with legal obligations
Kanto Media Systems does not sell personal data.
6. Legal Basis for Processing
Where applicable under Japanese data protection law (APPI) and international regulations such as GDPR (where relevant), we rely on:
- Contractual necessity (providing agreed services)
- Legitimate business interests (ensuring reliable operational systems)
- Legal obligation
- Consent (where required, including for non-essential cookies)
7. Your Rights
Depending on your location, you may have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion where legally applicable
- Restrict or object to certain processing
- Withdraw consent where processing is based on consent
To exercise your rights, please contact us using the details provided above.
8. Data Sharing
We may share personal data with:
- Technology and hosting providers
- Monitoring and support partners
- Professional advisers
- Regulatory authorities where legally required
All third parties are required to implement appropriate safeguards and confidentiality protections.
9. International Data Transfers
As Kanto Media Systems supports organisations operating across international markets, personal data may be transferred outside Japan.
Where required by applicable law, we implement appropriate safeguards such as contractual protections or recognised transfer mechanisms.
10. Data Retention
We retain personal data only for as long as necessary to support active engagements, maintain operational records, and comply with legal obligations.
Website enquiry data is typically retained for up to 24 months unless a longer commercial relationship is established.
Retention of client platform data is governed by contractual agreements.
11. Data Security
Kanto Media Systems implements appropriate technical and organisational measures to protect personal data, including controlled system access, monitoring, structured change management, and operational continuity controls.
12. What Are Cookies?
Cookies are small text files stored on your device when you visit a website. They help websites function properly and provide insight into usage patterns.
13. Types of Cookies We Use
Essential Cookies – Required for core website functionality, secure navigation, and system stability.
Analytics Cookies – Used to monitor website traffic and improve usability. Where required by applicable law, analytics cookies are placed only after consent.
Marketing Cookies – Kanto Media Systems does not currently use advertising or behavioural marketing cookies.
14. Managing or Withdrawing Consent
You may accept or reject non-essential cookies via our cookie banner or adjust your browser settings to block or delete cookies at any time.
15. Children’s Data
Our services are directed at professional and business users. We do not knowingly collect personal data from children.
16. Updates to This Policy
We may update this Privacy & Cookie Policy periodically. The latest version will always be available on our website with the updated revision date displayed above.